Online Accommodations Guidelines

Online Note-Taking Accommodations

DSP&S students with note-taking accommodations indicated on their Faculty Notification Letter (FNL) are legally entitled to utilize note-taking during online courses, if needed. Online note-taking looks different among asynchronous and synchronous courses. Please refer to the DSP&S office to inquire if your online pedagogical approach requires note-taking assistance. Student input will clarify the need for note-taking assistance.

Asynchronous

  • Power Points may suffice as note-taking assistance for course.
  • Audio lectures (e.g., MP3s, Zoom recorded sessions, Screen-o-matic sessions) must be transcribed.

Synchronous

  • Like face to face classes, students may require note-taking assistance for synchronous (e.g., Zoom, live discussions) courses.
  • Instructor can record session and provide transcriptions or identify a note-taker and have note-taker send e-notes to DSP&S student.
  • Connect with DSP&S office to ensure note-taker agreement form has been submitted.
  • Electronic notes (i.e., typed, scanned) can be shared with student needing note-taking assistance.
  • It is recommended that instructors up-load and/or provide screen-sharing notes or PPTs.
  • Students may utilize note-taking assistive devices (e.g., Smart-pen, Sonocent) if approved on their Faculty Notification Letter.

Online Lecture Recording

DSP&S students with lecture recording accommodations indicated on their Faculty Notification Letter (FNL) are legally entitled to record lectures If needed. Online lecture recording looks different among asynchronous and synchronous courses. Please refer to the DSP&S office to inquire if your online pedagogical approach requires lecture recording. Student input will clarify the need for lecture recording. The majority of lecture recording will be audio recordings. It is best-practice to video record lectures that are visual in nature (i.e., ASL, CTE, Practicum courses) if the student is approved for lecture recording as an accommodation. Video recording should fall within the parameters of student confidentially by limited the recording to the lecture content and not other students in the course.

Asynchronous

  • Content should be pre-recorded and uploaded on learning platform.
  • Course content is posted and should meet 508 standards.

Synchronous

  • It is best practice to record Zoom sessions for students with lecture recording accommodations.
  • Recordings can be shared with students or posted in Canvas archive.
  • Students can use recording devices to record any live course content.
  • Connect with DSP&S office to ensure student has signed course recording agreement.

Online Interpreters and Captioning Services

DSP&S students who are Deaf and hard of hearing (D/hh) are legally entitled to utilize interpreting and captioning services during online courses if needed. Online interpreting and captioning services look different among asynchronous and synchronous courses. Please refer to the DSP&S office to inquire if your online pedagogical approach requires interpreting and/or captioning services. Student input will clarify the need for interpreting and/or captioning services.

Asynchronous

  • Any audio content (e.g., MP3s, Zoom recorded sessions, Screen-o-matic sessions) has to meet 508 standards.
  • D/hh students may request interpreting services for audio recorded content, in addition to accessibility standards.
  • If needed, work with the DSP&S office to ensure an interpreting request has been made via the Sign Language Interpreter Request form
  • Work with Tabitha Dubois, the District SLI Coordinator, to add DSP&S Interpreter Observer to Canvas shell so interpreters have access to review course content – this enhances the interpretation for D/hh students.

Synchronous

  • Interpreters and/or captioners should be provided for D/hh students during any live course discussions (i.e., Zoom sessions, Facebook Live, etc).
  • If needed, work with the DSP&S office to ensure an interpreting request has been made via the Sign Language Interpreter Request form
  • Work with Tabitha Dubois, the District SLI Coordinator, to add DSP&S Interpreter Observer to Canvas shell so interpreters have access to review course content – this enhances the interpretation for D/hh students.
  • If note-taking is required, ensure D/hh student has note-taking assistance – they cannot see interpreter and take notes simultaneously OR you can record Zoom session and ensure it is accurately transcribed and provided to D/hh student.
  • Visual material will assist: Share screen, utilize PPTs, pictures, etc.
  • Ensure zoom screen visibility is granted to D/hh students’ and interpreter – they will need to visually see each other to actively participate
  • Zoom screen sharing among all is recommended – please consider the security of Zoom sessions.

Online Testing Accommodations

DSP&S students with testing accommodations indicated on their Faculty Notification Letter (FNL) are legally entitled to utilize testing accommodations during online courses if needed. Please refer to the DSP&S office to inquire if your online pedagogical approach requires testing accommodations. Student input will clarify the need for accommodations during exams.

Online Testing Accommodation Guidance

On Campus

  • Student Provides FNL to instructor at the start of the semester or time of need.
  • Student requests testing accommodations at Testing Center for each exam.
  • Testing Center works with instructor to facilitate proctoring.

Online

  • Student provides FNL to instructor at the start of the semester or time of need
  • Exams via Canvas: Instructor extends exam time for student.
  • Exams not given via Canvas: Instructor allows extension on allotted exam time.

Exam Time Accommodations

Exam Time

  • Instructors allow students one hour to complete exam
  • Student has 1.5X extended exam time as accommodation – Instructor extends Canvas exam to one and a half hours
  • Student has 2X extended exam time as accommodation – Instructor extends Canvas exam to two hours

Timeframe to Complete

  • Instructor allows students 24 hours to complete on- hour exam on Canvas
  • No accommodation is given for this
  • DSP&S student will have to complete their 1.5X or 2X extended exam accommodation within the allotted 24-hour timeframe

Recommendations

  • View instructor AIM portal to view students’ accommodations
  • Email your class a friendly reminder to reach out to you if they would like to use their accommodations or you can reach out to DSP&S students individually to inquire
  • Be available for questions during allotted exam time and timeframe to complete exam
  • Refer students to DSP&S if they request academic accommodations with short notice –subjective to a reasonable timeframe to set-up accommodations

Non-time Exam Accommodations

  • Reduced distraction environment – this is difficult to monitor from home. The student will need to manage a quiet space for themselves
  • Scribe – the student needs a scribe. Perhaps a family member can assist and this can be proctored via a Zoom recording. Another option is the student can Zoom record their answers/response
  • Scan and read – the student needs the exam digitally read to them. Connect with Teira Wilson to work on a readable version of the exam.
  • Final projects or assignments are not considered final exams. If DSP&S students are requesting extended time on assignments, refer them to DSP&S.
  • DSP&S virtual contact: dsps@cloviscollege.edu | 559.325.5050